European shift planning

Roster on WhatsApp.
Or Signal.

Your team already chats there. Now the planner does too. Canuplan builds compliant rosters and lets staff swap shifts, report sick, and take time off in the chat they already use.

No app to install. Data stays in Europe. EU working time directive baked in, not bolted on.

Subscribe to Canuplan See three real conversations
37h
week, enforced as a constraint, not a check
11h
minimum rest between shifts, automatic
EU
database and backups, Strasbourg
C
Canuplan
via WhatsApp
Tuesday, 06:42
I'm sick today
Got it. Looking for cover for your 08:00 to 16:00 ICU shift. Hope you feel better.
Marie is available. I've asked her. Your supervisor approved the swap.
All set. Marie covers today. Reply RESUME when you're back so I can put you on the rota again.
message Canuplan
How it looks

Three conversations.
This is most of the product.

The planner runs in a chat thread. Staff use the app they already have on their phone. Managers use the same one. No mobile install, no separate login, no learning curve.

01 · staff

Calling in sick

One message starts the cover search. The bot finds someone, asks for approval, confirms.

C
Canuplan
via WhatsApp
Mon, 06:12
sick today
Noted. You had ICU 07:00 to 19:00. Looking for cover now. Get well.
Found Anne. She's confirmed. Supervisor approved. Thanks.
message Canuplan
02 · staff

Swapping a shift

Plain language to the bot. Peer accepts. Manager approves. Audit trail kept.

C
Canuplan
via Signal
Wed, 21:08
swap tuesday with marie
Marie has Tuesday off. Asking her now.
Marie agreed. Pending supervisor sign off.
Done. You're off Tuesday, Marie covers.
message Canuplan
03 · planner

Publishing the roster

Generate, review, publish. The bot pushes shifts to every phone on the team.

C
Canuplan
via WhatsApp
Fri, 09:30
generate next 2 weeks for ICU
Draft ready. 14 days. 12 staff. No compliance violations.
link Review at canuplan.com/roster/draft
publish
Published. Notified 12 people. 9 acknowledged.
message Canuplan

There's a web dashboard too, for the planner. Drag to edit a roster, watch staff acknowledgements arrive in real time. But the bot does most of the work the team sees.

What we believe

Three principles.

Most workforce apps optimise for the manager and forget about the ninety percent of the team who use it. We started from the other end.

01 · Privacy

Privacy by default.

Your schedules and staff details stay on European servers. We do not sell data. We do not train AI on your roster. Staff conversations are private to Canuplan, even from each other.

02 · Reach

Where your team already is.

WhatsApp covers most teams. Signal for stricter privacy. Both work the same way. We are building Matrix support next, for teams that want fully EU-hosted messaging.

03 · Law

EU labor law as code.

37 hour week. 11 hour minimum rest. Maximum consecutive shifts. Night rotation fairness. These are not checks we run after the fact. They are constraints the planner respects. A non-compliant roster will not be generated.

Capabilities

What Canuplan does.

A short, specific list. We left the marketing words on the cutting room floor.

Generate rosters.
Tell Canuplan the shifts, the staff, the qualifications they hold, and your operating hours. It builds the schedule. Drag to refine if you want.
Track compliance.
EU working time directive built in. 37h week. 11h rest. Maximum consecutive shifts. Night shift rotation. Not configurable add-ons, the planner does not violate them.
Handle swaps.
Staff request in chat. Peer accepts. Manager approves. The bot keeps an audit trail you can read end to end.
Manage time off.
Holidays and unavailability go in once. The planner respects them before assigning. No more last-minute conflicts.
Report sick.
Staff message "sick" to the bot. Canuplan finds cover, notifies the supervisor, and updates the rota.
Speak three languages.
English, French, Portuguese in the web dashboard. The bot replies in the language the person used. More languages on request.
Live dashboard.
Web view of the roster for the planner. Real-time updates as staff acknowledge, swap, or call out. WebSocket, not polling.
Hosted in the EU.
Database, backups, message routing, all on OVHCloud Strasbourg. We are GDPR data controller, not just a processor.

What you won't find here.

  • No native mobile app. Your team's chat client is the mobile app.
  • No Slack or Microsoft Teams integration. Built around chat that staff already have.
  • No free tier. Subscribing is the trial.
  • No marketing emails. We mail you about your subscription, full stop.
Pricing

One plan. Per role. €100 a month.

A role is a position you staff. Twelve ICU nurses on the same rota is one role. Cancel from your dashboard, no calls, no forms.

What counts as a role.

A small ICU runs three roles: Day Nurse, Night Nurse, Charge Nurse. Twenty nurses across them is still three roles. €300 a month.

If you can't tell whether something counts as one role or two, email hello@canuplan.com and we'll work it out together. We'd rather get the pricing right than push you into a tier.

Canuplan
€100
/month
1 role, unlimited employees per role, billed monthly
1
Subscribe to 1 role
  • Roster generation with EU labor law as constraints
  • A dedicated WhatsApp and Signal number for your team, provisioned by us
  • Web dashboard with live updates
  • Shift swaps, time off, sick reports, all in chat
  • Multi-language: English, French, Portuguese
  • Database and backups in OVHCloud Strasbourg
  • GDPR data export and deletion, on request
  • Reply-by-email support from a human
Behind Canuplan

Why we built this.

We have watched head nurses spend Saturdays on a kitchen table fighting Excel. We have watched control-room coordinators apologise for the third roster rewrite that week. The tools were either too generic, built for a retail chain in California, or too rigid to handle real 24/7 rotations.

Canuplan is the planner we wanted on the other side of those Saturdays. Small enough to make decisions fast. European enough to take privacy seriously. Honest about pricing, and about what we do and don't do.

If something feels off, or you'd like a feature we haven't shipped, email hello@canuplan.com. A person reads it.

Try it the honest way

No free tier. No trial.
Subscribe, look, decide.

Start with one role for €100. Bring your team's schedule in. See if Canuplan fits. Cancel from your dashboard if it doesn't, with no phone calls and no retention emails.

Start with one role Or write to us first